Arrival date
Use the UK landing date, especially when your flight leaves the previous evening.

Plan the road journey as part of your arrival day
If your flight lands at a London airport and your stay is in Aberdeen, plan the onward road journey before you fly. Tell us which airport and terminal you are arriving at, where you need to finish and whether anyone is expecting you at a particular time. Discuss availability and the fare with the team before making fixed arrival arrangements.
For a work visit, family stay or move to university, count everything travelling with you. Large cases, a pushchair or equipment can change the space you need. Keep any request for a break or an extra stop in the initial discussion so the agreed journey reflects the whole party, rather than just a passenger total.
Use the flight, terminal and date on your inbound booking.
Include work equipment and bulky bags as well as suitcases.
Name the property or building and provide its full postcode.
A campus name is only the start of the directions
The University of Aberdeen has campuses in Old Aberdeen and Foresterhill. If you are visiting the university, use the building named in your appointment or arrival instructions. Accommodation may have a separate address, so make clear whether you want to reach your room first or go to a meeting.
For a hotel, rented flat or family home, send the full street address and postcode. Ask your host how you will get in if the journey ends later than expected. A named entrance and an arrival contact are more useful than a nearby landmark when the team agrees the final drop-off with you.

Leave room for the airport arrival and the road journey
Landing time is the start of the arrival process, not the time you will leave for Aberdeen. Baggage collection, the airport meeting arrangements and road conditions all affect the day. Tell your host or organiser that the arrival time needs to be discussed for your actual flight and destination.
If your plans include a return to a London airport, give the departure flight and the address where you will then be staying. Raise any requested stop before the fare is agreed. Keep the confirmed pickup instructions available on your phone and contact the team if the flight or destination changes. You can contact the booking team to discuss the plan.

Keep these details together before you leave
Use the UK landing date, especially when your flight leaves the previous evening.
Check both against the airline booking before arranging the onward journey.
Give the precise Aberdeen destination, with street, postcode and entrance.
Count all travellers and describe equipment, large cases or other bulky items.
Have a working number for the passenger and the person expecting you.
Agree any extra stop and check the return flight and collection address.

Answers for planning your journey north